Category: Excel header tricks

Excel header tricks

You can make it easier to see your current place in a workbook by dynamically highlighting the selected row, column, cell or headings. There are many different variations on this method; two colors, headings only, cell only etc. We used this trick for a Trivia Quiz worksheet. Managing the scores with all the noise and confusion of an event can be difficult.

excel header tricks

This highlighting trick makes entering team scores more reliable. Any modern Excel for Windows or Mac can do this.

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Before we start, a little warning. This trick has several steps and can be frustrating at first. Dynamic highlighting by selection has two ingredients. Conditional formatting which uses the selected cell location as a condition plus a little VBA to make Excel do some extra work.

The main trick is to make Excel recalculate the worksheet whenever you switch to another cell.

excel header tricks

To do that, use a little VBA code to do something each time the selection changes. The code invokes the SelectionChange event then forces Excel to recalculate the worksheet. Forcing Excel to recalculate the worksheet for every cell movement will slow down the entire workbook. Modern Excel is pretty smart about figuring which cells to re-calc when a manual Calculate is done. Give the highlighting a try, if it becomes a problem, just remove the VBA code or comment out the Application. Calculate line.

The workbook will have to be saved in a macro-enabled. XLSM format which can be an issue in some organizations. Get this one working and the rest will be a doddle. Then click Format to select the look you want.

The Fill tab changes the cell background color. A detailed and independent look at Windows 10, especially for Microsoft Office. Fully up-to-date with coverage of the November major update of Windows This 1, pages, 40 chapter book shows you important features and details for Windows 10 users.

Maybe a change of color or highlighting just rows etc. To make future changes easier, we suggest always setting two conditional formats one for rows, one for columns.

Even if both use the same formatting as in this example. The above column and row formatting options are commonly demonstrated because they are obvious and showy. In many situations something more subtle is better. Of course, the above formatting for row and columns is also the way to highlight just the row or column. The second trick is below the table and deserves an article of its own. You can make more responsive and informative worksheets.But I have found that there is a far better way for this.

This gives you add or remove selection mode in which you can select cells just by selecting them. It adds both of the buttons to the QAT. How to move data from one section of your worksheet to another? Simply select the range where you have data and then click on the border of the selection. By holding it move to the place where you need to put it.

How to freeze panes in Excel - tutorial

The status bar is always there but we hardly use it to the full. If you right-click on it you can see there are a lot of options you can add. When you copy a value it goes to the clipboard and if you open the clipboard you can paste all the values which you have copied. Just like sort buttons you can also add undo and redo buttons to the QAT.

The best part about those buttons is you can use them to undo up to a particular activity without pressing the shortcut key again and again. If you deal with financial data then auto format can be one of your best tools. It simply applies the format to small as well as large data sets especially when data is in tabular form.

The format painter is fast and makes it easy to apply to format from one section to another. In this case, you can add a cell message for that particular cell. When the user will select that cell it will show the message you have specified. But I have figured out that there are 5 ways to do it and easiest from all of them is a keyboard shortcut.

Once you install this font, you will have to type the number in a cell for which you want to create a bar-code and then apply the font style. For this, you can apply custom formatting. So the best way is to highlight them by applying a cell color. In Excel, we can apply custom formatting and in custom formatting, there is an option to use font colours limited but useful.

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For example, if you want to use the Green colour for positive numbers and red colour for negative numbers then you need to use the custom format. We all have some favourite fonts and colours which we use in Excel. The point is, you need to do this one by one for each worksheet and that takes time.

But if you create a custom theme with your favourite colours and fonts then you can change the style of the worksheet with a single click. For this, all you have to do is apply your favourite designs to the tables, colours to the shapes and charts, font style and then save it as a custom theme. This is a simple keyboard shortcut that you can use to clear formatting from a cell or range of cells.

But there is no option to convert a text into sentences case. Here is the formula which you can use:.

In Excel, there are two specific functions which you can use to generate random numbers. First is RAND which generates random numbers between 0 and 1. You can count characters with LEN but not words. This formula counts the number of spaces from a cell and adds 1 to it after that which equals the total number of words in a cell.

This mysterious function is specifically made to get the difference between two dates.During these challenging times, we guarantee we will work tirelessly to support you. We will continue to give you accurate and timely information throughout the crisis, and we will deliver on our mission — to help everyone in the world learn how to do anything — no matter what.

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We will get through this together. Updated: November 15, Reader-Approved References. There are several ways that you can create headers in Excel, and they all serve slightly different purposes. You can freeze a row so that it always appears on the screen, even if the reader scrolls down the page. If you want the same header to appear across multiple pages, you can set specific rows and columns to print on each page.

If your data is organized into a table, you can use headers to help filter the data. Click the View tab. Select the corner cell under the header row. Click Freeze Panes.

Apply formatting to the header row. Did this summary help you? Yes No. Log in Facebook Loading Google Loading Civic Loading No account yet? Create an account. We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. As the COVID situation develops, our hearts ache as we think about all the people around the world that are affected by the pandemic Read morebut we are also encouraged by the stories of our readers finding help through our site.

Article Edit. Learn why people trust wikiHow. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. Learn more Creating a Header in a Table. Tips and Warnings. Related Articles. Article Summary. Part 1 of If you want to keep a row of data visible at all times, even when you've scrolled down the sheet, you can freeze it. You can set this row to print on all pages as well, which can be very useful for spreadsheets that span multiple pages.

See the next section for details. Select the frame directly inside the row and column you want to freeze.Excel table is a series of rows and columns with related data that is managed independently. Excel tables, known as lists in Excel is a very powerful and super-cool feature that you must learn if your work involves handling tables of data. The row 1 has table headers.

Headers and footers in a worksheet

Right now we just have 24 rows of data. But I can add more later! When you make a table more on this in a sec you can easily add more rows to it without worrying about updating formula references, formatting options, filter settings etc.

Excel will take care of everything thus making you a data guru. See this simple tutorial:. Once you have a table, go to design ribbon and give your table a name. But once you name it, you can write meaningful formulas thru sweet sweet structural references feature. So name your tables. Excel has some great predefined table formatting options. If you are bored with the predefined formats, you can easily define your own table formatting color schemes and apply them.

When you create a table, zebra lines come as a bonus. And when you add new rows to the table, excel takes care of zebra lining or banding automatically. Each data table comes with filters and sorting options so that you can filter and sort the data in that table independently.

That also means, if a worksheet has 2 tables, they each get their own data filters usually excel wont allow you to add more than one set of filters per sheet, but when it comes to tables, all exceptions are made, just for you.

That is right. When you have a table of data, you can insert a slicer either from design ribbon or insert ribbon and use that to filter your table data intuitively. The most important advantage of tables is that, you can write meaningful looking formulas instead of using cell references. When you create and name the table you can name the table from design tabyou can write formulas that look like this:.

Learn all about structural references in Excel. Any tabular data will have its share of calculated columns. Excel tables make having calculated columns very easy. With structured references, all you need to know is English to make a calculated column.

The beauty of calculated columns in table is that, when you write formula in one cell, excel automatically fills the formula in the rest of cells in that column. That would make you an instant data guru. The ability to summarize data with pivot tables is extended to excel tables as well. You can add total row to your table with just a click. If you ever wanted to go back to a normal range of data, you can easily convert the tables back to named ranges. That is where Pivot tables come in to picture [ pivot table tutorial ].

Just click a button and your table goes to pivot table. If you have a corporate intranet Sharepoint portal, you can easily publish the excel tables as share-point lists. This can be handy if you want to publish, say the top 10 sales persons of the quarter on the intranet.Excel provides an area for headers and footers so you can add information to the top and bottom of a sheet. They are especially useful if your purpose for using Excel is to create a printed or PDF version of your sheet.

The following articles explore the tools Excel provides to edit headers and footers and how you can achieve the look you need on your sheet. The following articles are available for the 'Headers and Footers' topic. Click the article''s title shown in bold to see the associated article.

Adding a File Path and Filename If you need to stuff the current workbook's filename and path into a cell or a header or footer, you'll appreciate the formulas in this tip. They are quick and easy to use. Adding Ampersands in Headers and Footers Place an ampersand into the text of a page header or footer, and you might be surprised to see it missing in your printout. This is due to the way in which Excel interprets the ampersand.

Here's how to get around the problem. Adding Graphics to a Header or Footer Excel makes it easy to add graphics to a header or footer, as long as you are using at least Excel Here's the steps to make it happen.

Ampersands in Headers and Footers Add an ampersand to the text in a header or footer and you may be surprised that the ampersand disappears on your printout.

There's a reason for that and a way around it as discussed in this tip. Copying Headers and Footers Need to copy headers and footers from one worksheet to another?

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How about from one workbook to another? Here are some techniques you can use to make the copying easier. Creating a Footer Adding a predefined footer to your worksheets is easy, and it helps convey valuable information when you make a printout. Excel even allows you to create your own custom footers. Creating a Header When preparing your worksheet for printing, you may want to add a header that appears at the top of each page that you print. Excel allows you to use either predefined headers or custom ones, as described in this tip.

Creating Long Page Footers Ever wish that you could create nice, long footers that appear at the bottom of each page when you print your worksheet? Excel is lacking a bit in this capability, but there are ways you can get around the limitation. Date Last Edited When adding headers or footers to your worksheets, you may want to include the date that the workbook was last edited. Excel doesn't provide such information, but you can create your own date.

Default Headers and Footers Changing the look of default headers and footers for your Excel workbooks. Deleting a Footer Excel allows you to add footers to the worksheets you create. If you decide you don't need a footer any more, here's how to get rid of it.

Deleting a Header Each new Excel worksheet contains a page header, by default. Follow this tip to get rid of headers you don't need. Dynamic Headers and Footers Do you want to change the headers and footers that appear on different pages of your printout?

Here's how you can get just what you want. First and Last Names in a Page Header When you have a worksheet that includes a long list of names, you may want the first and last names on each page to appear in the page's header when printed. This is easy to do in Word, but more difficult in Excel. Full Path Names in Headers or Footers Using a macro to add the full path name into a header or footer in an Excel worksheet.

Real Excel power users know these 11 tricks

Header and Footer Background Color Want to add some color to the printing of your page headers and footers? Your options are limited, as disclosed in this tip. Header and Footer Data Codes When creating headers and footers in an Excel worksheet, you can use special codes to add or format information.

This tip details the codes you can use to add information. Header and Footer Formatting Codes When creating headers and footers in an Excel worksheet, you can use special codes to add or format information.The bigger and uglier your Excel spreadsheet gets, the more you need to use certain features or tricks to keep a handle on the data. The seven features covered here will help you navigate, organize, and readjust your spreadsheet with as little hassle as possible.

One of the most helpful features for large spreadsheets is the Split Screen command. The Split Screen allows you to view two, three, or four windows of your spreadsheet. Use this feature to work on one section of your spreadsheet while you view another section; or use it to compare side by side two sections of the spreadsheet. Once you try it, you'll find lots of reasons to use it.

First, position your cursor where you'd like the screen to split. For example, if you want to divide the screen into four equal sections, position the cursor in the center of the spreadsheet.

Notice the screen splits into four equal sections. If you want to move the split, position your cursor at the apex of the split bars.

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When the cross with arrow points appears, click and hold, then drag the cross with arrow points across the screen until the screen is divided to your satisfaction. The other great feature for large spreadsheets is Freeze Frames. People generally freeze frames so they can see the column headers as they scroll down the page, or the first row as they scroll across, as they usually contain the spreadsheet's unique fields such as client name, part number, or item number.

Use the following instructions to freeze columns A and B first and last name and row 1, the field names column headers. Notice that Excel inserts a thin line below row 1 and to the right of column B. Cursor down, and all the rows scroll up except row 1. Cursor right, and columns A and B are stationary, while the remaining columns move to the left. Now when you update the fees in column K, you can see the names of the individuals who owe those fees.

excel header tricks

Generally, if you want to insert or delete columns and rows, you position your cursor to the right of the column or just below the row where you want the new column or row inserted columns insert to the left, and rows insert above, the cursor. For deleting, obviously, you place the cursor on the column or row for deletion. You can also insert cells or additional sheets here. Deleting works the same way. Another, quicker way to perform this same function: Position the cursor on the column letter such as column D or the row letter such as row 5and when the black arrow appears, right-click.

From the drop-down menu select Insert or Deleteand the columns or rows drop in or disappear instantly. Move your cursor to one or several cells that contain data you'd like to move, and select those cells. Position the cursor over the top-left corner of the first cell in the range or the top-right, or bottom-left. When the cursor changes to a cross with arrow points, hold down the left mouse button and drag the cells to the new location, then release the mouse button. Note: You cannot use the bottom-right cell, which has a tiny green square over the corner.

This is an access link to the Quick Analysis Tool notice the icon just below. Format Painter is a great little treasure. You know what a hassle it is to constantly format and reformat cells. Use this feature to do it automatically in seconds. Click the Format Painter icon it looks like a paintbrush in the Clipboard group under the Home tab.

Cursor to the cell, cells, column, or row that you want to copy that format to—in this case, currency. Place your cursor—which becomes a fat plus sign with a paintbrush beside it—on the first cell in column L L2then drag the highlight down through L22 and release the mouse button. Another fast and easy tip that selects the entire spreadsheet, not just the cells that contain data, is the small green arrow in the top-left corner, between the row numbers and column letters.Do you want to know how to make a header in Excel?

Or are you wondering how to add the footer page 1 to the current worksheet? This tutorial will teach you how to quickly insert one of the predefined headers and footers and how to create a custom one with your own text and graphics.

To make your printed Excel documents look more stylish and professional, you can include a header or footer on each page of your worksheet. Generally, headers and footers contain basic information about the spreadsheet such as page number, current date, workbook name, file path, etc. Microsoft Excel provides a handful of predefined headers and footers to choose from, as well as allows creating your own ones. Headers and footers are displayed only on printed pages, in Print Preview and Page Layout view.

In the normal worksheet view, they are not visible. Microsoft Excel comes equipped with a number of inbuilt headers and footers that can be inserted in your document in a mouse click. Here's how:.

As an example, let's insert a footer that displays a page number and file name:. Voila, our Excel footer is created, and the following information will be printed at the bottom of each page:. Most of the preset headers and footers in Excel are entered as codes, which makes them dynamic - meaning your header or footer will change to reflect the latest changes you make to the worksheet.

To see the codes, just click the corresponding header or footer text box. If you have chosen to add a complex header or footer, chances are that different elements will be inserted in different boxes like in the above example:. When adding a built-in header or footer, you cannot control the location of specific elements - they are inserted in the predefined boxes no matter which box left, center, or right is currently selected.

In Excel worksheets, not only can you add preset headers and footers, but also make your own ones with custom text and images. Then, click one of the boxes at the top header or at the bottom footer of the worksheet and type your text there. This example will show you how to create a custom header with your company logo, page numbers, file name and current date. Our custom Excel header looks pretty nice, don't you think?

To insert a preset one, click the drop-down arrow in the Header or Footer box and choose from the available options. For example:.

excel header tricks

There are two ways to edit headers and footers in Excel - in Page Layout view and by using Page Setup dialog. Or, click the Page Layout button on the status bar in the bottom-right corner of the worksheet:.

Another way to modify an Excel footer or header is by using the Page Setup dialog box. Please remember that a header and footer of chart sheets can only be edited in this way.

Once you have finished creating or editing your Excel footer or header, how do you get out of the header and footer view and return to the regular view?

By doing any of the following:. To remove an individual header or footer, simply switch to Page Layout viewclick the header or footer text box, and press the Delete or Backspace key. Now that you know the essentials of Excel headers and footers, the below tips may help you avoid common challenges.


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